The right tools can make any job easier, and party planning is no exception.  In this section you’ll find helpful tools such as step-by-step checklists, timelines and a budget worksheet to keep track of your costs.

Things you need to get started:

  • 3-ring binder
  • 2 packages of divider tabs
  • pocket dividers
  • plastic sleeves
  • paper

Even in this digital age, I still find it easier to work with a physical binder.  For those of you that can’t make a move without your iPad or tablet, there are online tools that you can use to bookmark and keep track of all your notes, quotes and favs.  As much as I use the internet for research, I still like to print out info, keep track of scraps of paper and have a catch-all for my “stuff.”  The binder system works really well.You want to create tabs for all the party categories when planning, such as: venue, decor, food/catering, favors/giveaways, entertainment, music, to-do lists, budget, travel, photography/video, invitations and perhaps clothing.  Now, if you are planning a dinner party, you really don’t need to use this type of system.  I recommend this level of organization when planning a wedding, bar mitzvah, bat mitzvah, sweet sixteen, graduation party, family reunion — you get the idea.  The bigger the celebration and the longer you need to plan, will necessitate tracking the details in a pretty meticulous way.Back to the digital tools for a moment.  If you use an iPad, iPhone or MAC computer, you probably have the built-in reminder tool.  The great thing about this is that your reminders are linked to your calendar and you can create different color coded lists depending on the topic or category.

apple reminder app

great digital planning tool


Apple iCloud calendar